First Executive Secretary (Chief Secretary)

Why Group is looking for a First Executive Secretary to run the executive office in Amman. As Chief Secretary you will be the right hand of senior leadership — keeping calendars, correspondence, meetings and travel running smoothly across our group companies and offices in Jordan, the Gulf, Egypt and Japan — and you will lead the secretarial and office-support team.

What you will do

• Manage the executives’ calendars, priorities and meeting schedules across several time zones.
• Handle correspondence in Arabic and English: drafting letters, emails, memos and presentations to a high standard.
• Prepare board and management meetings: agendas, briefing packs, minutes and follow-up of action items.
• Organise business travel, visas, accommodation and visitor programmes.
• Lead, coordinate and train the secretarial and reception team; set filing and document-control standards.
• Act as the first point of contact for clients, partners and government bodies on behalf of the executive office.
• Handle confidential information with complete discretion.

What you bring

• Bachelor’s degree in business administration, office management or a related field.
• Proven experience as an executive secretary or executive assistant to C-level leadership, including leading a small team.
• Excellent written and spoken Arabic and English; another language (e.g. Japanese or French) is a plus.
• Advanced skills in Microsoft 365 / Google Workspace and presentation tools.
• Outstanding organisation, judgement and attention to detail; calm under pressure.
• A professional presence and a high level of integrity and confidentiality.

What we offer

• A central role at the heart of an international group.
• Exposure to energy, technology and sustainability businesses across the region and Japan.
• Training and room to grow with the group.
• Competitive salary and benefits.

Apply with your CV using the form on this page.